When you want to enrich your time-management skills, there are many areas to look at. You can start by understanding how you use the time you have. Next, you can figure out the bad habits and then you can study the tools to change these habits. Here are a few tips and techniques you can utilize to get done and feel more productive using the Ps of time management: Planning, Prioritizing, and Performing.
Ps of Time Management
1. Planning:
There is a common saying that quotes like this ¨By failing to plan, you are planning to fail. ¨ If you don´t plan your work, you won´t know everything that you need to do to make a project successful. You might be poorly prepared, face surprising problems and miss the time limit and as a result, your reputation could be at risk. That can lead you to feel dumbfounded, unorganized, and stressed. You must understand the value of planning—it may not have instant results but don´t forget what it is costing you to not plan.
The best personality development trainer recommends that at the end of every day, invest at least 15 minutes planning your next day. This way, you will get up in the morning with a clear idea of what needs to be done and by the end of the day you will feel like you have carried out what you needed to. The first step is you have to write down everything and clear your head from unwanted thoughts. Write it all down on a piece of paper, or an Excel spreadsheet—whatever works well for you. Also, keep in mind to involve your routine tasks in your daily planning. Assign a specific amount of time for a certain task and how long you think it will take, but be faithful. Also, remember to keep your activities bite-sized—check on the actions of a single activity. Finishing the entire newsletter is too broad; will you be occupied with the layout, design, or content? You need to write out each task, not the outcome.
So now you have written down everything you need to perform and you have given a certain time slot to it. Now, what is after this? Which task do we finish first? There are only a certain number of hours in the day and to be more constructive, we need to do the tasks that will bring us the most yield. This means you need to prioritize and know which tasks involve action and prioritize wisely.
Visit: ways to achieve self growth
2. Priortizing:
Ask yourself: If you could choose one thing on the to-do list, which would be the most important? Or which activity would give you the most return on your investment of time?
After finding out the most important task, find the second most important, third, and so on, taking into account the time distribution for each. You can categorize your tasks into different groups and this can help you to prioritize, though most of your time should be invested in groups 1 & 2 below:
- Important and urgent: These tasks require a response in a short period. You have to do these tasks at any cost because they are urgent, but remember if you keep putting out fires you are not giving enough time for the other tasks that are main but not urgent.
- Important and not urgent: These ask for action, and while it does not need to be done today, it needs to be done sooner or later. This group is where you should be devoting most of your time.
- Urgent but not important: These tasks involve immediate action, but are not that much priority. These occur when you find yourself saying yes to too many things for others, or you find yourself being disrupted.
- Neither urgent/nor important: These are perhaps worth doing at some point but are often instances of busy work, often diverting such as cleaning your emails, cleaning your desk, and other diversions. These tasks give you the sense of being busy.
- Wasted time: Is your time better used up somewhere else? Is it value doing this task? Can it be passed on?
3. Performing:
Once you have planned and prioritized, you have to work on it now! Personality development skills help you to focus on that one task until it is 100% complete! You have to finish it with no distractions or deviation at all. Turn off or switch on the silent mode of your mobile device and close your emails; remove those distractions that you know you usually have. This will multiply your productivity, and both the quality and the quantity of your work. If you concentrate on completing one task for a certain time, you will be amazed at how much you can get done! Also, don’t ignore to follow your energy (how you feel) and do main tasks when you are most energetic and alert.
Learn by heart the Ps of time management- Planning, Prioritizing, and Performing are the keys to success. And keep in mind that if you can´t find more time, modify the way you use the time you already have!"
